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Red Wing- First Choice Clinic

Administrative Assistant

Summary

The Administrative Assistant is responsible for welcoming visitors by greeting them, in person or on the telephone, scheduling appointments, and assisting all staff member in performing administrative duties related directly to the operations of First Choice Clinic (FCC).

Hours: 36 hours per week
Reports to: The Executive Director
Supervises: None

Qualifications: Applicant should:

Be a committed Christian who demonstrates a personal relationship with Jesus Christ as Savior and Lord. Exhibit strong commitment and dedication to the sanctity of all human life and principles of sexual integrity.
Exhibit strong commitment and dedication to the sanctity of all human life and principles of sexual integrity.
Agree with and be willing to uphold FCC’s Mission and Vision Statements, Statement of Faith, Commitment of Care and Christian Code of Conduct. Have advanced written and verbal communication skills.
Proficient with office equipment, computers and managing a multi-line phone system.
Skilled in all Microsoft Office products, experience in Adobe Photoshop and InDesign a plus.
Exceptional time-management, planning, and administrative skills
Have advanced written and verbal communication skills.
Demonstrate high-level of diplomacy, sound judgment, discretion, and confidentiality when dealing with donors, volunteers, clients and community professionals.
High degree of dependability, energy, self-motivation and flexibility.

Major Responsibilities:

Open and close the clinic daily.
Receive and route calls to administrative offices.
Manage client and staff schedules.
Process the clinic email and physical mail daily and deliver to the appropriate staff member.
Ensure all printed and electronic correspondences are created and distributed.
Develop/update all forms, files, manuals as directed.
Assist with the design and creation of marketing materials.
Data entry of client, donor and volunteer information.
Communicate with Executive Director regularly to discuss Administrative/Office Management procedures.
Complete other tasks as needed.
Promote a positive clinic image within the community.

Other Responsibilities:

Assist with planning, promoting, communications and execution of all fundraising activities.
Generate quality social media content and manage various social media channels.
Assist with updating the website and managing online registration platforms.
Manage and update Google Ads

Training & Self Development:

Complete TLC and Heartbeat International trainings annually.
Attend workshops, seminars, and meetings as requested by Executive Director.
Stays informed of Heartbeat International and NIFLA policies and recommendations.

To Apply: Interested applicants should send their applications and resumes by email to mandyflemingfcc@gmail.com or mail to First Choice Clinic directly, before May 15.

Job Posted: April 10, 2017


St. Paul- Abria Pregnancy Resources

Executive Director

Summary

The Executive Director (ED) is responsible for providing leadership and direction in alignment with the long range organizational vision set by the Board of Directors that will carry forward the Abria mission, specifically as it pertains to implementation and ongoing refresh of the 2015-2020 Strategic Plan. The ED manages the client services, development, administrative, and financial functions of the organization. The ED has primary responsibility to:

  • Lead and inspire staff to form a team that productively and consistently delivers a high-quality client experience within the Abria scope of services.
  • Oversee the administration and office functions of an approximate $750,000 annual budget.
  • Secure resources to support the organizational mission and vision in conjunction with the Board of Directors and other key staff.
  • Represent and speak for Abria to our key stakeholders and the wider community.

Time Commitment: Regular, exempt, full-time position (1.0 FTE)

Essential Functions

1.  Leadership (40%)

  • Work closely and productively with the Board of Directors and staff to implement and measure progress against the 2015-2020 Strategic Plan.
  • Work with the board to determine adjustments to the plan annually.
  • Cultivate a culture within the organization that is centered on mission and vision and that connects activities with outcomes toward continuous improvement.
  • Lead and inspire staff to form a team that productively and consistently delivers a high-quality client experience within the Abria scope of services.
  • Oversee organization’s staff of 10, including recruiting and hiring; actively manage and supervise direct reports and contractors.
  • Mentor all staff and volunteers, modeling delivery of the target client experience.
  • In conjunction with the Volunteer Programs Council and the Abria Young Adult Network, ensure a best-in-class volunteer program offers a high-quality volunteer experience that meets the varied needs of the organization.

2. Administration and Management (30%)

  • Develop annual target budget of $750,000 and, working closely with the Treasurer, monitor revenue and expenses to ensure alignment; manage finances and related procedures to ensure successful outcomes for the annual financial audit; facilitate audit process in conjunction with the Treasurer.
  • Regularly review, oversee, and ensure organizational compliance with policies and procedures for client services and other agency matters in cooperation with the Board.
  • Ensure organizational compliance with applicable laws and regulations as well as affiliation reporting.
  • Provide regular reports to the Board and participate in Board meetings and committee meetings as assigned.
  • Oversee other aspects of organizational administration including human resources management, insurance, agency contracts and facilities management.

3. Development (20%)

  • Oversee the work of the Director of Development.
  • In cooperation with the Board, ensure successful implementation of the annual development calendar.
  • Cultivate relationships with donors and potential supporters through active participation in donor functions and meetings as needed.

4. Community Relations and Marketing (10%)

  • Develop and maintain relationships with the philanthropic, business, church and public sector communities to increase awareness of the organization and grow donor base and drive client referrals.
  • Represent the organization to the community including participation in on-going meetings, task forces, coalitions and other forums critical to creating community support for our mission and improving service delivery.
  • Serve as a key spokesperson for the organization, including public and media relations.
  • Oversee the design and production of outreach programs, materials, advertising, website, and social networking tools to attract donors and the client demographic that Abria seeks most to serve.
  • Assist in writing/production of key external communications including donor newsletter and annual report.

Non-Essential Functions

  1. Provide client services when needed and if qualified
  2. Other duties as assigned

Essential Qualifications

1. Agreement with Abria Values and Approach:

  • Commitment to Abria’s organizational values. We believe in: the inherent dignity of each person, from conception to natural death; the right of our clients to receive comprehensive, truthful information in a respectful and compassionate way; and the importance of addressing the needs of the whole person – physical, emotional, spiritual and social – when providing services.
  • Dedication to pro-life belief in the dignity, sanctity and worth of every human life. We do not perform or provide referrals for abortions.
  • We do not recommend or provide artificial contraception. We promote healthy choices regarding sexuality that both honor the dignity of the human person and completely avoid sexually transmitted infections and unexpected pregnancy.

2. Professional:

  • Ability to lead and drive the implementation of strategic vision of the organization; ability to coordinate collaborative efforts to further a specific mission; ability to motivate and inspire others.
  • Demonstrated ability to lead, manage, and motivate others with a wide range of staffing roles.
  • Demonstrated understanding of the non-profit sector, including productive and collegial work with a volunteer board of directors.
  • Excellent relationship management and communication skills, both written and verbal, including public speaking.
  • Strong business acumen, ability to influence action through plans and attention to detail.
  • Ability to recognize and respond quickly to organizational issues and risks with intuition, agility and situational savvy.
  • Experience and excellent command of relevant software applications. Working knowledge of WayCool CRM is a plus.

3. Personal:

  • Self-driven, creative and results-oriented with a positive and empathetic outlook.
  • Understanding and acceptance of women, children, and families from diverse cultural and economic backgrounds.
  • Ability to occasionally lift up to 20 pounds.

Position Requirements

  • Bachelor’s degree or its equivalent and at least five years of experience in a management position – or three years’ management experience and graduate level degree in nonprofit administration, business, healthcare or related fields.
  • Demonstrated fundraising experience.
  • Demonstrated ability in fiscal and human resource management.
  • Demonstrated ability to manage complex projects.
  • At least three years’ experience in a non-profit or community-based organization preferred.

Compensation and Benefits

Salaried, full-time work week as an exempt employee
Paid personal time off and holidays as outlined in current Abria policies
Benefits
Professional development

Location: University/Vandalia intersection in St Paul, as well as off-site meetings and appointments as applicable.

To apply, please email a letter of application, resume and three references to hr@abria.org.

Job posted: February 9, 2017

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